Office Coordinator - Capital City of Prague

Job summary

Join Apify on our mission to help anyone get more value from the web, so they can automate tasks and spend time on the things that matter most. We give AI chatbots the context to interact intelligently, and we're making AI agents an integral part of the Apify platform. We work hard and play hard. We love parties, sports, and staying active. Colleagues become friends through foosball, game nights, and post-lunch ping-pong. We take the work seriously, not ourselves. This creates a relaxed, connected, and motivating environment.

Responsibilities

• Keep the Lucerna office running smoothly and ensure Apifiers have what they need to perform at their best.
• Greet visitors, candidates, and partners at Lucerna - you'll be the first smile they see at Apify.
• Keep the office tidy, stocked, and buzzing: straighten shared spaces, run the dishwasher, and ensure lobby and meeting rooms stay sharp all day.
• Own deliveries, supplies, snacks, and vendors - the kitchen, coffee station, and snack program keep Lucerna running smoothly.
• Handle daily lunch orders via Wolt and local spots - place them, track receipts, settle invoices.
• Book tables and manage restaurant accounts in the neighborhood.
• Set up new hires for success: welcome packs, desks, and first-day essentials.
• Plan and run internal events and team activities that people rave about.
• Communicate clearly and warmly on Slack and face-to-face with everyone.
• Solve daily challenges with fresh, practical ideas.
• Shape our big 2026 office move - your vision and detail will help define the new space.

Qualifications

• Warm, people-first vibe - you bring positive energy that lifts everyone.
• Top-notch organization and multitasking - handle many things at once without missing a beat.
• Flexible and ready to pivot - one minute you're setting up lunch, the next you're solving a last-minute event need.
• Clear, confident English (B2 or better).
• Proactive and hands-on - you see what needs doing and do it.
• In the Lucerna office, Monday to Friday, you enjoy being where the action is.
• Real ownership - you care for the space like it's your own.
• Experience in keeping an office running smoothly? Huge plus - especially in a startup or laid-back environment.

Popis práce