Meeting Compliance and Disclosure Specialist - Capital City of Prague

Job summary

The Global Meeting Compliance & Disclosure Specialist is responsible for supporting the global meeting and congress process including meeting compliance audit that are in line with all company's policies and guidelines related to meetings and congresses.

Responsibilities

• Support the meeting compliance audits for these categories: Meeting Execution, ITOV (Transfer of Value) Accuracy, Post Meeting Compliance and Meeting Closure.
• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process
• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
• Handle inquiries as needed
• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
• Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems
• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested
• Assist in conducting training to educate local markets
• Effectively manage and prioritize workload efficiently and accurately
• Timely resolve customer queries while maintaining a positive customer service culture

Qualifications

• Bachelor's Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
• Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in English and/or Mandarin
• Effective communication (internal & externally) skills both written and spoken in English
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in finance
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong communication, interpersonal, and organization skills required
• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

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